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Faculty of Science Office of the Associate Dean of Science (Academic)
Faculty of Science

Office of the Associate Dean of Science (Academic)

Policies, Procedures & Forms

Hard copies of forms can be obtained in Burke Science Building (BSB) room 129.

Deans' Honour List Certificate

Each year outstanding students with a minimum average of 9.5 on at least 30 units (usually their Fall/Winter Term Average) are named to the Deans’ Honour List. Students will be assessed at the reviewing period (which occurs in May for the Faculty of Science) when a minimum of 30 units (may not exceed 6 units that are pass/fail) has been completed since the previous Deans’ Honour List review. At each review the assessment will be based on all units completed since the previous Deans’ Honour List review.

Science students can request a Deans' Honour List Certificate via this form.

 

Freedom of Information and Protection of Privacy Act (FIPPA)

Letter of Permission

If you are in good academic standing at McMaster University and if you wish to attend another institution to take courses for credit towards a McMaster degree, you must obtain permission ahead of time.

This request can be initiated in the Mosaic Student Center. Please take note of the following conditions:

  • You must obtain a minimum grade of C- to receive transfer credit.
  • Grades obtained in courses taken on Letter of Permission do not count towards the McMaster Grade Point Average (GPA).
  • Only 6 units of course work completed on Letter of Permission can be used toward satisfying minor requirements.
  • Full-time students taking courses on Letter of Permission must continue to carry a full load at McMaster during the Fall and Winter terms if they wish to be considered for Undergraduate In-course Academic Awards, i.e., courses taken on a Letter of Permission do not count toward your course load for purposes of academic awards

To search course equivalencies click HERE.

Letter of Permission Information

 

McMaster Student Absence Form (MSAF)

McMaster recognizes that students may periodically require relief from academic work for medical or other personal circumstances. To accurately and efficiently report such absences, the on-line McMaster Student Absence Form (MSAF) self-reporting tool was created. The MSAF can be used, once per term, if:

  • the medical/personal circumstances lasted no more than three calendar days,

AND

  • the missed academic work is worth less than 25% of the final grade.

In these situations, students are not expected to provide supporting documentation. Through the on-line tool (found in Mosaic), an automated email will be sent to course instructor(s) who will determine the appropriate relief. Students MUST immediately follow up with their instructor(s). Failure to do so may negate the opportunity for relief.

Students must contact the Associate Dean (Academic) Office to report an absence in any/all of the following circumstances:

  • for medical or personal situations lasting more than three calendar days,

AND/OR

  • for missed academic work worth 25% or more of the final grade,

AND/OR

  • when the MSAF has been used previously in that Term.

In each of these circumstances, students will be required to provide appropriate supporting documentation. If warranted, the Associate Dean (Academic) Office will approve the absence, instructor(s) will be notified, and he/she will determine appropriate relief. Students MUST immediately follow up with their instructor(s). Failure to do so may negate the opportunity for relief.

Important MSAF Notes:

  • An MSAF applies only to work that is due within the consecutive three day period for which relief is requested; however, all work due in that period can be covered by one MSAF.
  • The MSAF cannot be used to apply for relief for any final examination or its equivalent.
  • The MSAF cannot be used for academic work that has already been completed or attempted.
  • The MSAF should not be used for absences as a result of religious obligation or to celebrate an important religious holiday. Please see the RISO Accommodation information above.

MSAF Information (Please read this information fully before submitting the MSAF)

Student Health Certificate (To be completed by a doctor, where appropriate)

 

Petition for Special Consideration (Form A)

The Faculty of Science has the responsibility to ensure that degree, program and course requirements are met in a manner that is equitable to all students. While the Faculty adheres strictly to all deadlines and academic regulations as stated in the University Calendar, it does wish to assist students with legitimate difficulties. Students who seek special consideration or who wish to request that the application of a particular University or Faculty regulation be waived because of compelling medical, personal or family reasons, may submit a Petition for Special Consideration to the Office of the Associate Dean. Supporting documentation will be required but will not ensure approval of the Petition. The authority to grant Petitions lies with the Faculty Associate Dean’s office and is discretionary. Students are responsible for submitting Petitions for Special Consideration in a prompt and timely manner.

Petition for Special Consideration (Form A)

 

Petition for Special Consideration: Request for Deferred Examination (Form B)

The Petition for Special Consideration: Request for Deferred Examination (Form B) is used when a student misses an examination because of compelling medical or personal reasons. Please review the information provided in the General Academic Regulations section of the Undergraduate Calendar.

Deferred Examination must be written as follows, and if not written cannot be deferred a second time:

  1. December exams will be written during Winter Reading Week (in February)
  2. April exams will be written in late June
  3. Spring/Summer exams will be written during the December Final Examination period

Students who defer of more than one examination may be required to reduce their course load during the term in which the Deferred Examinations are being written. The decision regarding a reduced load will be communicated by email.

Petition for Special Consideration: Request for Deferred Examination (Form B)

Student Health Certificate (To be completed by a doctor, where appropriate)

 

Reinstatement

If you are ineligible to continue at the University (i.e., your Academic Standing on your last grade report was May Not Continue at University), please review the information found in the documents below.

Reinstatement Information

 

Religious, Indigenous, and Spiritual Observances (RISO)

McMaster University strives to be welcoming and inclusive of all its members and respectful of their differences. Students, staff, and instructors come from a range of backgrounds, traditions and beliefs. The University recognizes that, on occasion, the timing of a student’s religious, Indigenous, or spiritual observances and that of their academic obligations may conflict. In such cases, the University will provide reasonable academic accommodation that is consistent with the Ontario Human Rights Code, through respectful, accessible and fair processes.

This Policy does not apply to the following: general course or program requirements; co-op, clinical and other experiential placements; residence; athletics; dietary restrictions; access to space; use of space; ablution; and employment matters, including teaching assistantships.

For more details, please review the Policy on Academic Accommodation for Religious, Indigenous and Spiritual Observances.

RISO Fact Sheet for Instructors

RISO Fact Sheet for Students (Please read this information fully before submitting your RISO Academic Accomodation Form)

RISO Form

 

Re-read/Re-assessment of Academic Work

Study Abroad

McMaster University - Faculty of Science

Mailing Address

McMaster University
Burke Sciences Building (BSB), Room 129
1280 Main Street West
Hamilton, Ontario, Canada
L8S 4K1

Contact Information

Office Hours:
9:00 a.m. - 4:00 p.m.
Telephone Inquiries:
+1 (905) 525-9140 ext.27590
Email Inquiries:
science@mcmaster.ca

McMaster University - Faculty of Science

Mailing Address

McMaster University
Burke Sciences Building (BSB), Room 129
1280 Main Street West
Hamilton, Ontario, Canada
L8S 4K1

Contact Information

Office Hours:
9:00 a.m. - 4:00 p.m.
Telephone Inquiries:
(905) 525-9140 ext. 27590
Email Inquiries:
science@mcmaster.ca